The aviation industry operates at the cutting edge of current technology and engineering—with one exception. Records management processes have fallen behind modern digitalization initiatives, even though features like automation and dynamic back-to-birth trace processing can significantly improve workflows.

Manual record-keeping processes have widespread issues that prevent airlines, lessors, maintenance, repair, and overhaul services (MROs), and suppliers from streamlining their operations.

For instance, missed or delayed maintenance could lead to safety risks. Or non-compliant document management may result in fines and penalties. In addition, redundant or unnecessary repairs and extended turnaround times (TAT) could increase MRO costs and compromise the integrity of an aircraft, causing delays.

The initial hesitation to overhaul paper processes can’t stand up to the obvious limitations of manual workflows. As a result, a recent internal push to adopt automated record-keeping platforms has begun to raise the standard for transaction efficiency, maintenance, and documentation.

Let’s examine how the aviation industry can benefit from records automation.

1. Efficiently Approve Paperwork Across Multiple Touchpoints With Automation

Automation and efficiency go hand in hand in modern digital business procedures. Through this advanced technology, you can communicate and share information faster while reducing the frequency of human errors.

Digitizing documents also improves visibility by making the status of customer paperwork available in real-time throughout the approval process.

Additionally, automation can collect document signatures and ensures examination and authorization are completed promptly. All these features work simultaneously to cut down the TAT for transactions and protect asset value by ensuring records are accurate.

In addition, automated systems can reduce errors and inconsistencies in stored information by eliminating the need for double data entry. Essentially, data input will only need to be performed once. This increases accuracy and reduces labor-intensive administrative processes.

Finally, a centralized and accessible automated record-keeping system gives executives greater visibility into pilot records. Searchable platforms make it easy to retrieve and monitor individual parts, record, track projects, oversee processes, and view actions taken by workers.

2. Support Alternative Supply Chain Options

Outdated and inefficient record management processes compound supply chain disruptions, inflationary part pricing, and post-pandemic increases in demand, all of which slow transactions.

However, a crystal-clear look at the real-time flow of products and materials in the market helps businesses quickly address bottlenecks, delays in production, or other issues.

In fact, suppliers and partners can use automated records management systems to gain valuable insights into their operations. For instance, automation features can manage inventories to ensure the availability of all necessary tools and supplies and avoid operational delays. This can optimize supply chain cash flows by reducing mismanagement that leads to stockouts and excess inventory.

Of course, when workflow issues are spotted, the information regarding risks and potential possibilities can be leveraged to improve outcomes. In this way, companies can back up their decision-making with relevant facts.

What’s more, automation can search for new partners and suppliers and manage communication and scheduling with current connections. Ultimately, this can help you find the best prices and parts while tracking existing contracted services to ensure all obligations are met.

3. Better Communication and Transparency

Automated documents allow you to communicate and share information significantly faster than paper and manual processes. For one thing, authorized parties can access data from anywhere at any time. This significantly reduces the time it takes to provide decision-makers with the documentation and information they need to act.

Plus, singular and centralized data storage can reduce instances of missing or inconsistent MRO documentation. In other words, all parties will access the same documents from the same place.

Automation can also optimize internal communication. Managers use automated record-keeping platforms to quickly evaluate and approve work orders, while technicians get reminders for tasks and upgrades. At the same time, the platform will also track both repairs and stock-taking to streamline workflows.

Finally, introducing automated record management enhances the aviation industry’s ability to perform enhanced analytics. The results of data analysis on maintenance and inventory can then be shared with stakeholders to improve high-level decision-making.

4. Enhanced Compliance Management and Product Quality Assurance

The aviation industry operates under a high level of scrutiny. This requires a rigorous quality assurance process to mitigate the risky nature of flying. In this regard, record management is one of the most important processes in the industry. It reduces the risks of non-compliance and increases the visibility and accuracy of the maintenance process.

Automation tracks and stores every maintenance task in a central location for greater accessibility, providing a reliable record. Automated systems also reduce inaccuracies in data by minimizing the need for manual entry, which is relatively error-prone.

Companies can use automated record-keeping systems to generate and store a more comprehensive paper trail detailing qualifying and compliance measures. At the same time, automation reduces the manual effort it takes to track these tasks. This increases safety by making quality assurance more visible, so it’s easier to spot potential problems.

Reduce Turnaround Times With ProvenAir’s Automation Features

Document digitalization is more than just scanning paper information into an email attachment or cloud storage. In fact, in modern times, an automated record-keeping system actively provides a multifaceted and advanced way to store and manage sensitive data intelligently.

Services as critical as maintenance must implement specific algorithmic designs in their management to meet modern safety standards. But the quantity of information will quickly overwhelm platforms not explicitly designed to organize and save documents in a searchable way.

Disorganized digital processes can result in compliance, quality assurance, transaction approvals, asset values, supply chains, and communication issues.

However, leading platforms like ProvenAir are changing how the aviation industry approaches record management. Our platform leverages cutting-edge automation to help customers generate more value from their data. In addition, ProvenAir provides the world's only algorithm for dynamic back-to-birth tracing for aftermarket parts.

Contact ProvenAir today to upgrade to the future of record management.

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4 Ways Records Automation Will Reduce Turnaround Times and Deliver a Great Final Product